Nretention management for records and information pdf

This records retention policy sets forth the policies and. Security related records and health, safety and risk management have general applicability to all state owned and or operated facilities. Utility services records retention schedule version 1. This site provides information about epa records policies and regulations that govern federal records management. However, some of the articles content and information may come from or link to third. Flowchart of records disposal process general retention schedules for state colleges and universities 12800 introduction and general matters. Handbook on records management practices and guidelines. The county jailer records retention schedule should be used along with the local government general records retention schedule, which lists those records that are common to all local.

Developing records retention and disposition schedules. Records retention and what is a records retention and storage. If you have a question about the retention schedule, if you think the retention period for records that you use in your office is either too long or too short, or if you cant find a record on the. Adrm assistant departmental records manager bd bureau and department ccgo central cyber government office cm content management drm departmental records manager edms electronic document management system eim electronic information management erks electronic recordkeeping system erm electronic records management fr of an erks functional requirements of an electronic recordkeeping system. The key has taken great care in publishing this article. Records are maintained 5 years beyond the provision of educational services to the student or until the student reaches 21 years of age, whichever is less, if the parents have not requested. Updated definitions, responsibilities and contacts sections. Board of engineers and land surveyors the kentucky state board of licensure for professional engineers and land surveyors was established by an act of the kentucky general assembly in. For more information about records management and recordkeeping issues, contact the records. Records management means the systematic control of all records from creation or receipt through processing, distribution, maintenance and retrieval, to their ultimate disposition. A retention schedule is the foundation of a records management program and applies to records in any format, i. Records retention and disposition schedule environmental management, department of agency.

Administrative code, require that agencies adhere to records retention schedules established by the division of library and information services of the. Records are the work order that request specific work be done. Electronic records and records management practices pdf. Records retention schedule wondering how long to keep those canceled checks, bank statements or invoices. Policy managing university records and information. Develop a strategy to address the records retention schedule that has management. The information presented here is a compilation from various human. A retention schedule is a legal document which describes a series of records and specifies how long those records must be maintained by the college before they can be destroyed. Information systems that produce, use or store electronic records. State of florida electronic records and records management practices administering an. Records management and retention policy university of bristol.

Electronic records and records management practices. Retention schedule 014037 replaces fixed assets records retention schedule 026 admin informational bulletin 0215 and state property management other than real property. Local government common records retention schedule core covers management of the agency and its assets, finances, human resources, and information resources. I hereby certify that this records retention schedule was texas state library and archives commission prepared in accordance with texas government code, for the exclusive use of. Records management european medicines agency europa eu. Records management best practices guide agnes scott college. Records management handbook records retention the records management program section chapter 1600 of the state administrative manual sam defines the responsibility of each agency to implement a records. This records management policy is designed to ensure compliance with applicable federal and state laws and regulations and industry best practices.

This records retention schedule authorizes the destructiontransfer of public records documenting the common functions and activities of all local government agencies such as. Records management role meet with department coordinators for implementation of countywide program prepare records management policies, procedures, and program. To comply with the federal records act, and applicable statutes, authorities, and regulations as listed in the authorization section. The data protection and freedom of information acts contain provisions relating to the destruction or alteration of information or records after a legal access. Buildings records last updated june 2004 page 4 of 20 3. The following information provided below is a quick reference to the retention periods for some of the personnel documents utilized at the university of central florida. The association is committed to effective records management to meet legal standards, ensure privacy, optimize the use of space, destroy. Department of environmental quality records retention. Click here to purchase the full version from the ansi store. General records schedule facilities management and related. Ensuring that all electronic records are covered by records retention schedules. Records retention schedules for public utility districts. General records retention schedule for state colleges and. Records management for dummies cheat sheet dummies.

Record retention policy for philadelphia university adopted by the board of trustees on june 7, 2006 i. Records and information management program table of contents. Basics of records management florida state capitol. The records retention guide will be revised and updated to ensure regulatory compliance and reflect revisions in recordkeeping responsibilities.

It allows employees to determine how long they should keep their records and information. Get management to buy into a records management program including a records retention schedule. Record includes the work order, location of problem, work to be done, center information, comments from service request, crew. Retention management for records and information arma international tr 272015 pdf this technical report pdf, which replaces the 2005 guideline by the same title, covers activities pertinent to managing the retention of records and information regardless of media or formatas an organization applies those elements in accordance with the needs of the business and. Proper records retention and disposition of ed records in all formats. Records management staff will assist agencies with the transfer to new records retention schedule form. Record retention policy for philadelphia university. Epas records are managed with records schedules in final status, that. What is a records retention and disposition schedule. A records retention schedule supports an organizations effort to manage intellectual property, control the costs of information storage, locate and retrieve docu. Retention management for records and information tr arma. National records management program, information access branch jury 1994 information management and services division, u. Record retention schedules relating to jury management 2010. International record retention dot com is led by rod wallace, a veteran record retention research professional with an extensive.

Preamble philadelphia university the university requires that different types of. Administrative rule 12, electronic records managementstandardsand. If we can provide any assistance to you, please contact the. Using the local government common records retention. University of new mexico records retention schedules. Official judicial branch record retention schedules. The 5 steps to starting a records management program. The office of the chief information officer ocio is responsible for managing electronic. International record retention experience worldwide. Records retention schedule slr 105 form slr 105c must accompany this form. The retention schedule is typically the most referenced records management program document. Records management for dummies addresses three distinct retention schedule methods.

July 2009 clarified role of records and information management program in statement and reason. Massachusetts local housing authority records retention schedule c facilities, transportation, and construction c c7 real estate and land use 2 housing tenants records. University ofwisconsin system information technology records. All other components of a records management program rely on the records retention schedule that facilitates your organizations legal compliance, efficiency and risk management. Terms 1 active record those records that are referred to frequently in the daily operations of university business. Practical guide to developing records disposition schedules.